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Absenteeism & Expulsion Policy & Procedures
Regular attendance and punctuality is an integral and crucial part of the learning process. Students are expected to attend classes regularly so that they can successfully complete their programme of study. Liffey College requires a minimum attendance of 85% (eighty five per cent). Students who fail to achieve a minimum of 85% (eighty five per cent) will not be allowed to sit final examinations and will face disciplinary procedures, such as, their names being reported to the corresponding authorities and thus their studies/stay in Ireland may/will be curtailed.
The college is obliged to produce evidence of any student’s attendance record to higher authorities at any time if requested to do so. The college is also obliged to report regular or long-term absences to the GNIB, in compliance with the law of the country, as well as regulations pertaining to internationalisation register courses and Interim List of Eligible Programmes (ILEP).
Therefore The student is responsible for providing satisfactory evidence to the college to substantiate the reason for their absence. It is essential that the college be notified as soon as possible if a student cannot attend classes. Students are expected to supply the college with valid and verifiable documents justifying absences exceeding 3 (three) consecutive days.
Medical absence is only authorised with a medical certificate from a registered IRISH GP or/and a hospital (IRL). Only original (not photocopied) documents will be accepted. Students must submit the medical certificate immediately upon return to college.
Absence due to a GNIB appointment, if proof is provided (such as the GNIB card with the relevant date) in a timely manner, may also be considered justified. Classes missed due to PPS or bank appointments will not be considered justified.
Students who miss class due to illness or a GNIB appointment will still be marked absent; their attendance percentage will decrease, but, as they are considered justified, the absences will not count towards expulsion.
To be considered, documentation such as medical certificates must be provided prior to and not after expulsion.
Uncertified absence(s) will result in the student being marked absent. All absences must be authorised by the Centre Director. No authorisation will be granted for casual absence.
At the end of their programme, a student’s attendance, together with information related to exams and/or any other relevant documents will be submitted to the GNIB and/or INIS for review.
If there is a bank holiday on a Monday of any week, classes will be scheduled from Tuesday to Friday at the times outlined above. In a normal, five-day week, each day is worth 20% of that week’s attendance. In a week with a bank holiday, the week will be divided into four days and thus each day will be worth 25% of that’s week attendance. In case the College is unexpectedly closed (for instance, due to extreme weather warnings), attendance will be divided according to the number of school days that week.
Among the reasons absences are considered excused by the college are the following:
- Death or major illness in a student’s immediate family. Immediate family may include: mother, father, sister, brother, grandparents, spouse, child, spouse’s child, spouse’s parents, spouse’s grandparents, step-mother, step-father, step-sister, step-brother, step-grandparents, grandchild, step-grandchild, legal guardian, and others as deemed appropriate by Student Welfare Officer.
- Illness of a dependent family member.
- Participation in legal proceedings or administrative procedures that require a student’s presence
- Religious holiday and/or observance.
- Injury or illness that is too severe and/or contagious for the student to attend class.
The college strives to maintain excellent academic standards and to motivate students to make progress.
- 1 Adherence to our attendance policy is part of the terms and conditions on the application form at Liffey College.
- 2 Students are informed during induction by the Administration Team that they are required to maintain at least an 85% attendance record.
- 3The Administration Team will remind the students that the college attendance policy is printed in the student handbook.
- 4The Administration Team will also remind students that there are posters with information on attendance requirements on college notice boards.
- 5Teachers will tell students that they must attend class.
- 6 There will be attendance sheets with students’ name and classes printed on a weekly basis.
- 7Students are required to sign attendance sheets every day they attend class.
- 8Attendance sheets must also be signed by the teacher who is also required to enter the total number of students at the end of the attendance sheets thus indicating the overall number of students who were in attendance in class.
- 9Students who arrive 15 minutes late will not be allowed to sign in nor will they be allowed to attend classes and will be marked absent for the day.
- 10Students who leave 15 minutes early will also be marked absent for the day.
- 11Completed attendance sheets are logged on a weekly basis
- 12Students, with less than 25% attendance in the first 6 weeks will be expelled by the Centre Manager without a chance to appeal and the GNIB will be informed of their expulsion.
Formal Oral Warning
The Disciplinary Committee, comprising of the Operations Manager, Front Office Manager, Welfare Officer, Centre Director, Director of Studies (DOS) are empowered to issue formal warnings in cases of low and/or erratic attendance.
- The formal face-toface oral warning (The student will be contacted by telephone or sent an email in the event that a face-to-face warning is not possible) will advise the student of the reason(s) for the warning, of the seriousness of the issue, and the possible consequences should it continue. If the person is not available, a verbal warning will be sent via e-mail and will be considered as a verbal warning.
- The Welfare Officer will formally warn a student who fails to show up to class over three consecutive days or/and with less than 85% attendance.
First Written Warning Via Email
Should attendance not improve over the following two week period, the Welfare Officer will issue a first written warning via email.
- The first written warning will advise the student of the reason(s) for the warning; of the seriousness of the issue, and the possible consequences should it continue.
Final Written Warning Via Email
Should attendance still not improve, or the absent student does not make contact with the college, a final written warning via email will be sent by the Welfare Officer to the student informing him/her of their suspension.
- Upon receipt of the suspension letter or/and an email, a student will have a time limit of 1 (one) week to appeal the situation to the Centre Director.
- Should a student, after warnings and/or suspension, and/or does not attend the appeal; fail to comply with Liffey College policies, the student will be expelled by the Centre Director in week 5/6 (approximately). An exit letter will be sent to GNIB/INIS, with a copy sent to the student.
- Liffey College views expulsion as the last step, should a student’s attendance, progress, and/or behaviour fail to adhere to our policies and codes. Only the Centre Manager is empowered to expel students.